Registration

All applicants have to complete the registration form (see below), which includes a questionnaire about their previous knowledge and fields of interest. There are three registration options:

1. Application for a grant

   Since the number of grants is limited, you are asked to write an application letter stating why you are interested in attending the Summer School, and to enclose additional material (credentials, transcript of records, and at least one letter of recommendation). The majority of grants are from the German Academic Exchange Service (DAAD) and are thus for foreign students. Only a very limited number of grants is available for German students (except for students from Oldenburg, for which special funding exists as detailed below). German students that are eager to take part in the Summer School are advised to seek alternative means of funding (e.g., asking their supervisors, or trying to get funding from their home university) and opt for immediate registration, before considering to apply for a grant.

   The grant includes accommodation, breakfast, dinner (buffet), bus pass for public transit, and course material. The successful candidates will only have to pay a small fee of 100 EUR, which is necessary since the financial support by the sponsors cannot cover all expenses which the Summer School generates. Unsuccessful candidates are given the opportunity to pay the reduced or full fee (see below), provided there are still places available at that time. Note that there is no guarantee whatsoever on the availability of such free places. Experience shows that all places are filled after the application deadline and the awarding of the grants, and opportunities may only arise if participants have to cancel their registrations unexpectedly.

   Foreign students who obtain a grant will receive a travel allowance. The amount of travel expenses that will be refunded depends on your home country and can be looked up in a table provided by the DAAD (in German, the first column, "Spalte 1", is relevant).

   Grants are primarily intended for Bachelor, Master and Diploma students, who usually do not have other means of funding. External Ph.D. students may apply as well, but will only receive a grant if there are not enough qualified applicants from the former groups.

   For Bachelor/Master/Diploma students from the University of Oldenburg, special grants are available. Please indicate Grant + Uni Oldenburg in the registration form, Section 3, if you want to apply for such a grant. Applicants have to supply the same material as all other students except for the recommendation letter, which is optional. Recipients of these grants, which include dinner and course material but no accommodation and bus pass, do not have to pay any fee.

   If you are a Ph.D. student from the University of Oldenburg, you have to register under the reduced fee option (see below) and pay 250 EUR.

2. Immediate registration (reduced fee)

   Participants who want to register immediately must submit the registration form and provide a proof of payment (e.g., a scanned copy of the wire transfer form of your local bank). Note that without a proof of payment your registration will not be processed. After we receive your registration (including proof of payment), a place will be reserved for you. If the money arrives at the bank account of the University (this can take up to two weeks, depending on which country the money is transferred from) you will obtain a formal confirmation. However, if we do not receive the fee within a reasonable amount of time (say, two weeks), your place may be given to someone else.

   The reduced fee of 250 EUR includes dinner, bus pass for public transit, and course material, but no accommodation. Thus, you will have to take care of accommodation yourself. Places for immediate registration are given on a first-come, first-serve basis. It will be indicated on the web site of the Summer School if free places are still available, so you may want to check those pages regularly.

3. Immediate registration (full fee)

   The same rules as for immediate registration with reduced fee apply, except that the fee is 850 EUR and also includes accommodation and breakfast (besides dinner, bus pass for public transit, and course material). Note again that you have to provide a proof of payment along with the registration form, otherwise your registration will not be processed.

The accommodation for all participants (except those paying the reduced fee and organising accommodation themselves) will be in a 3-star hotel. Accommodation includes 12 nights (first night is from Sunday, August 19 to Monday, August 20). Note that we cannot pay additional nights for you. If you arrive before Sunday, August 19, or want to stay longer than Friday, August 31, you will have to make your own arrangements.

Single room option

Accommodation is usually in double rooms. However, you can apply for a single room for an additional fee of 200 EUR (independent of your registration option, i.e. whether you apply for a grant or choose to pay the "full fee"). Note that the number of single rooms is limited, and places will be filled on a first-come, first-serve basis. Please check the corresponding field on the registration form if you would like to have a single room. By doing so, you commit yourself to paying the additional fee, i.e., transfer either 1050 EUR in case of the “full fee” registration option, or 300 EUR if your grant application was successful.

Payments

Presently, all payments must be made by wire transfer to the bank account of the University of Oldenburg (detailed information can be found on the registration form). Credit card payments are not possible at the moment, but we are working on it. If payment by credit cards becomes available, it will be indicated on the website.

Important remark for all foreign students

It is strongly recommended that you inform yourself about visa requirements well ahead of time (even if you apply for a grant and do not yet know if your application will be successful). Please contact the German Embassy in your country or check out their website. Experience shows that it may take the Embassy several weeks to issue a visa. We can send you a formal invitation letter if needed.

Registration Form and Important Dates

For details about the grant application procedure, required documents, payment, etc., please download the registration form:

• Registration form as a fillable PDF document (Adobe Reader needed).
• Registration form as a standard PDF document (non-fillable).

The deadline for all applications is

Notifications about the success of the applications for a grant will be sent out until


Students selecting the “ immediate registration” options must pay the fee at once, as explained above. For successful grant applicants the fee is due by